Project Coordinator Jobs in San Jose CA

As employees of our branch in San Jose, the Project Coordinators play a crucial role in ensuring effective communication and cooperation with the Project Manager and other team members. They are responsible for preparing, scheduling, coordinating, and monitoring weekly updates, as well as managing the distribution of workload and monitoring customer delivery and job installation progress. They review and upload test results with the Testing Administrator on a daily basis and physically measure rooms to ensure they align with specifications for generating complete as-builds. Additionally, they handle miscellaneous project engineering tasks related to schedule maintenance, such as change order management, subcontractor coordination, and schedule updates. Project Coordinators collaborate with Project Management and Leads/Superintendents to create and maintain a calendar for project implementation until completion. They possess the ability to work independently with minimal supervision, handle multiple projects simultaneously, and maintain confidentiality. They assist the program accounting department by spot-checking labor, material, other-expenses, and subcontractor costs that contribute to the monthly Program reports. They also analyze cost and resource graphs to verify schedule progress and identify any issues. Tracking program-level billing, reporting, and metrics (SPI's, KPI's, CPM) is another crucial duty, along with creating, correcting, and revising complex Excel spreadsheets, tables, charts, and graphs. Project Coordinators perform reporting audits to ensure accuracy and overall delivery of safety reports, QA, and labor forecasts. They maintain program-level dashboards, input, data acquisition, and collection. Additionally, they provide all necessary elements to the Project Manager for issuing weekly and monthly reports. They are open to periodic changes in duties as requested and actively participate in project closeout activities.